Application file

Application form and project budget

The key documents in a Screen Flanders funding application are the application form and project budget form, which are available at Downloads. The two forms must be completed in full in Dutch and provide a complete picture of the project. If you cannot provide an answer to a question, please state your reasons clearly. Useful information can be found in the right-hand margin under the ‘Notes’ tab. Please do not add extra tabs to the Excel documents or modify them in any way. 

The project budget, which consists of a financial plan as well as an overview of expenditure and an itemised list of expenses, must give a complete picture of the financial situation of the project as a whole. It must consist of a detailed and realistic estimate of all funding and expenses, regardless of whether they are eligible for support. 

The finance plan must specify the funding that has already been confirmed and that is yet to be confirmed. It is also required that a clear distinction is made between the Flemish and non-Flemish financing. 

The total (Flemish + non-Flemish and confirmed + non-confirmed) funding must be equivalent to the total (eligible + ineligible) expenses. Please add the names of known collaborators and companies under the detail tab.

Please note! The application and project budget cover the (co-)production as a whole, not simply the Flemish, Belgian or eligible part. 

The project budget contains the production budget. Promotional costs such as, but not confined to, Prints & Advertising (P&A), must be eliminated from the financing and expenses of the project budget.


Confirmed funding

At the time of applying for aid, 50% of the total production financing must be confirmed. A (Flemish or non-Flemish) funding element cannot be described as confirmed until a document, dated and signed by all the parties, is attached showing that the other party agrees to award the sum in question to this specific project and that the term of duration, if one exists, has not expired. Letters of intent and letters of commitment are acceptable as proof of available funding. 

Requests for instalments (see ‘Payment’) must be made on the basis of funds definitively acquired. This is evidenced by contracts signed and dated by all parties or implementation agreements mentioning the project by name and the amount. Letters of intent do not, therefore, qualify as proof of funds definitively acquired. 

Please note! The following are most certainly not viewed as funds definitively acquired: 

  • emails 
  • automatic aid, i.e. aid awarded once certain conditions are satisfied, unless there is written confirmation from the aid granting authority to the effect that the sum in question will be transferred to that specific project 
  • a statement by the co-producer, in a co-production contract, to the effect that it agrees to provide certain funds, except deferments in the overheads and producer’s fee 

Expenditure

The expenditure is divided over three columns:

Eligible for Screen Flanders support

these are structural expenses in the Flanders Region that are eligible for Screen Flanders support 

Flemish Community, ineligible for Screen Flanders support

these are expenses in the Flemish Community but not eligible for Screen Flanders support, such as expenses incurred before or after the spending period and expenses to be proven for the VAF 

Ineligible non-Flemish

these are expenses not incurred in Flanders and not, therefore, eligible for Screen Flanders or VAF support. They concern expenses in the French-speaking Community or the Walloon Region of Belgium, or abroad 

 

Unforeseen expenses and overheads

The total budget may only contain unforeseen expenses of up to 10% of the below-the-line expenses and overheads of up to 7.5% of the total above and below-the-line expenses.